Files

With a workspace connected, your assistant can work with the cloud files the connected account can reach: Google Drive (including shared drives) on Google, OneDrive and SharePoint on Microsoft 365.

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What your assistant can do

• Browse and search — find documents by name, location, or a description of what’s in them.
• Read — open documents, spreadsheets, and other files to answer questions, extract information, or summarize.
• Create and edit — write new documents, update spreadsheets, and save deliverables into your folders.
• Organize — rename, move, and tidy. During onboarding it may offer a gentle suggestion if your Drive looks messy — but it only tidies if you say yes.

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Controlling what it can see

You decide exactly which files and folders your assistant can access, from the File access section of the Workspace dialog:

• A tree of your drives lets you check or uncheck any file or folder. Selecting a folder grants access to everything inside it.
• The “New files accessible by default” toggle sets the overall posture:
  • On — everything is accessible except what you’ve unchecked.
  • Off — only what you’ve checked is accessible.
• Click Save file access and the rules take effect immediately.

Until you set any rules, your assistant can access what the connected account can. Once rules exist, they’re enforced everywhere — files outside the allowlist simply don’t exist from your assistant’s point of view: they don’t appear in its searches or listings, and it can’t read or write them.

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Other ways to share files

The workspace is for your cloud file library. For one-off files, you don’t need it at all:

• Attach files in chat — drop a file into Console chat and your assistant works with it directly.
• Send files on any channel — WhatsApp photos, email attachments, Slack uploads — your assistant picks them all up.