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Ask your assistant to do something and it does it now. Tasks are for everything else — work that should happen later, repeatedly, or whenever something happens, without you being there to ask. Set up a task once, in plain language, and your assistant handles it from then on: it wakes up on its own, does the work quietly, and reaches out on one of your connected channels with the result. The proof a task is working isn’t a row in a table — it’s your assistant returning unprompted.

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The kinds of tasks

Scheduled

Runs on the clock — once at a specific time, or on a recurring routine. “Every morning at 8am, send me a calendar rundown.”

Triggered

Runs when something happens in your world. “When I get an email marked urgent, text me straight away.”

On demand

A standing task you fire whenever you like — “run the weekly recap now”.

Background

Runs quietly behind the scenes without opening a live session — you only hear about it if it has something to send you.
A task is either scheduled or triggered, never both — but you can have as many tasks as you like, and they run independently.

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What tasks can do

A task is a plain-English description of work, and when it runs your assistant brings its full toolkit: your workspace (inbox, calendar, files), your integrations, the web, every communication channel you’ve connected, and the data tables and dashboards it maintains for you — recurring tasks that log fresh data each run are how live dashboards stay live. Some favorites:
  • “In two minutes, check my inbox and text me anything urgent.”
  • “Every Friday afternoon, recap my week and email it to me.”
  • “Each morning, check HubSpot for new leads and message me the ones worth a call.”
  • “When someone messages me on Slack after 6pm, send me a WhatsApp.”
  • “When a calendar invite lands for tomorrow, give me a heads-up here.”

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Tasks vs. everything else

  • Tasks vs. Actions. The Actions tab shows live work happening right now — including a task mid-run. The Tasks tab holds the standing definitions that fire on their own.
  • Tasks vs. asking in chat. “Summarize my inbox” is a one-off request. “Summarize my inbox every morning” is a task. Your assistant sorts out which is which from how you phrase it.
  • Tasks vs. your to-do list. Platform tasks are work your assistant performs. Your personal Google Tasks / Microsoft To Do lists are workspace to-dos — the assistant can manage those for you, but they’re your list, not its job queue.
  • Reminders are tasks too. “Remind me to call Alice tomorrow at 9” just creates a small scheduled task that pings you at 9.

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What’s in this section

Creating tasks

Describe the work in chat — schedules, triggers, and testing.

How tasks run

Waking on time, working quietly, reporting back, and what it costs.

Monitoring tasks

The Tasks tab — definitions, statuses, and run history.