> ## Documentation Index
> Fetch the complete documentation index at: https://docs.unify.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Files

> Drive, OneDrive, and SharePoint — with you in control of access

With a workspace connected, your assistant can work with the cloud files the
connected account can reach: **Google Drive** (including shared drives) on
Google, **OneDrive and SharePoint** on Microsoft 365.

## What your assistant can do

* **Browse and search** — find documents by name, location, or a description
  of what's in them.
* **Read** — open documents, spreadsheets, and other files to answer
  questions, extract information, or summarize.
* **Create and edit** — write new documents, update spreadsheets, and save
  deliverables into your folders.
* **Organize** — rename, move, and tidy. During onboarding it may offer a
  gentle suggestion if your Drive looks messy — but it only tidies if you
  say yes.

## Controlling what it can see

You decide exactly which files and folders your assistant can access, from
the **File access** section of the Workspace dialog:

* A tree of your drives lets you check or uncheck any file or folder.
  **Selecting a folder grants access to everything inside it.**
* The **"New files accessible by default"** toggle sets the overall posture:
  * **On** — everything is accessible *except* what you've unchecked.
  * **Off** — *only* what you've checked is accessible.
* Click **Save file access** and the rules take effect immediately.

Until you set any rules, your assistant can access what the connected account
can. Once rules exist, they're enforced everywhere — files outside the
allowlist simply don't exist from your assistant's point of view: they don't
appear in its searches or listings, and it can't read or write them.

<Note>
  Access rules follow the connected account's own permissions. Your assistant
  can never see files the connected Google or Microsoft account itself
  couldn't open.
</Note>

## Other ways to share files

The workspace is for your **cloud file library**. For one-off files, you
don't need it at all:

* **Attach files in chat** — drop a file into [Console
  chat](/communication/console-chat) and your assistant works with it
  directly.
* **Send files on any channel** — WhatsApp photos, email attachments, Slack
  uploads — your assistant picks them all up.

<Tip>
  A good starting posture for sensitive workspaces: turn "New files
  accessible by default" **off**, then check just the project folders your
  assistant actually works in. You can widen access any time.
</Tip>